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Archival description
Alan Dyment fonds File
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Board of Governors

File contains information on the Board of Governors committee structure and standing committees, agreements with the faculty and support staff associations, proposed contract amendments, a comparative summary of collective agreements in Alberta's colleges, a commercial insurance policy, a list of meeting dates for the Board of Governors and Academic Council, agendas, a President's report, and record of motions approved by the Board of Governors and Academic Council.

Academic Council minutes and correspondence

File contains agendas, minutes, correspondence, a distribution list of Academic Council members, retreat information, a diagram of the structure of the Academic Council and standing committees, and a draft report of issues affecting the library.

Educational Development Services

File contains a statistical records on counseling services, and memos announcing the department name change to Educational Development Services and a position vacancy.

All staff/faculty memos

File contains internal memos that were sent to all Mount Royal staff and faculty. The content of the memos primarily deal with job postings and staff/faculty appointments.

Staff professional development

File contains correspondence, a bound copy of a presentation presented at a workshop, a list of staff workshops available for 1981, notices for staff development days, a newsletter from the Support Staff Association, funding guidelines for support staff professional development, and a blank funding application form.

Tenure

File contains applications for tenure, letters of support and tenure recommendation, correspondence from the Professional Standards Committee, and forms supporting the post-tenure evaluation system.

Library orientation film

File documents the process of creating an orientation film for the Learning Resource Centre. File contains correspondence, draft copies of the script, dialogue tracks, lists of shots and cuts, a request for a critique of the film, and a project proposal.

Librarian meetings

File contains correspondence, agendas, and minutes from librarian meetings.

Academic Affairs correspondence

File documents correspondence from and to the Vice-President of Academic Affairs, division chairmen and department heads. File contains an inventory of services for special interest groups, a blank faculty survey on college research, agenda and minutes, a checklist of division issues and problems, a weekly appointment schedule, a breakdown of the college's revenue and expenditures, a proposed marketing strategy for Academic Affairs, college mission statement, future goals of Academic Affairs, and a review of the relationship between Mount Royal College and the Department of Advanced Education and Manpower of the Province of Alberta.

Campus development plan

File contains a diagram of the Mount Royal College planning cycle, a copy of the Campus Development Plan and associated notes, agendas, minutes, an appendix of planning and development documents, a proposal, and a report on campus development issues.

Management training

File contains pamphlets on leader effectiveness training, a conference worksheet with notes, a notebook from a management seminar, and an advertisement for Mount Royal's summer business program.

Media services

File contains minutes of the Media Evaluation Committee, a position paper on media services, questionnaires and results, a list and description of Media Services functions, and notes.

Organizational review

File documents the Learning Resource Centre's response and comments on a proposed reorganization in the Division of Academic Affairs. File contains memos, a reorganization working paper, a summary of points raised by library and media services personnel, and organizational charts.

President's office

File documents correspondence from the President's office. File contains information on topics such as new and interim appointments, committee formations and appointments, policies and procedures, and report summaries.

Faculty professional development

File contains correspondence on faculty professional development opportunities, funding guidelines, budget and screening information, and procedures for on campus conference organization.

Committees

File contains the annual report of the Instructional Development Committee, correspondence on the proposed committee structures for different faculties, committee guidelines and procedures, and descriptions of different committees.

Library correspondence

File contains correspondence regarding the administration of the Learning Resource Centre. Topics include community coordination, college administration, library subscriptions and collection development, committee structures, and off-campus students.

Acting Vice-President Academic : documents for review

File documents the duties performed by Dyment in his capacity as the acting Vice-President, Academic. File contains correspondence, reports, process and policy changes, revenue and expenditure statements, performance evaluation guidelines, faculty and chair appointments, divisional faculty priorities, administrative policies, Registrar reports, committee motions, and conference information.

Retirement parties

File contains programs and planning information for two retirement parties honouring Emma Gancheff, Laurel Kernick, Pearl Propp, Leona Paterson, Mary Prossak, Max Rae, and Jack Yates.

Practicums

File contains correspondence, a questionnaire, lists of practicum placement locations, and the objectives and structures of practicum placements for different programs.

Academic Council minutes and submissions

File documents the activities, recommendations, and decisions of the Academic Council. File contains agenda, minutes, correspondence, reports and minutes from committees reporting to the Academic Council, and Board of Governors minutes.

Computers and informatics [sic] programs

File documents the creation of two new programs in informatics and computer science. File contains agendas, minutes, correspondence, course submission forms, a committee final report, a report on computers and informatics and appendices, a report on the labour market outlook for computer-related programs, comments and responses to reports, and draft course outlines and objectives.

Resource Island

File contains correspondence regarding the opening of a new resource island in the Learning Resource Centre.

Vice-President's Advisory Group

File contains agenda, minutes, correspondence, a list of priorities, a timeline for appraising the performance of the Vice-President and Deans, copied pages from an issue of "The Chronicle of Higher Education", records submitted for group review and discussion, and summaries of the actions assigned to members.

Continuing education

File contains correspondence, a handbook of criteria and procedures for continuing education programs, issues in continuing education and recommendations, minutes, a list of full-time faculty, and organizational charts.

Contract negotiations

File contains correspondence regarding group dental insurance for college employees, and summaries and recommendations concerning contract negotiations with faculty and support staff.

Workload

File documents discussions and changes regarding faculty and instructor workloads. File contains statistics, charts, graphs, tables and reports on workload levels, lists of instructor and librarian responsibilities, proposed changes to an agreement between faculty and the Broad of Governors, a summary of academic collective agreements, and correspondence.

Campus expansions and renovations

File contains correspondence, activity schedules, notes and flow charts for the Phase II planing process, renovations costs, progress updates, and maps.

Media Services reorganization

File documents the reorganization of the Media Services Department and the transfer of Media Service functions to the Learning Resource Centre. File contains correspondence, staffing proposals, suggested policy additions, job description updates, and a visual and audio script for producing a sessional instructor orientation video.

Electronic communications systems

File contains minutes, correspondence regarding computer terminal maintenance, notes on employment issues in Media Technical Services, and a job posting.

Professional Development Officer

File contains correspondence, an evaluation of the position of Professional Development Officer, and a bound review of the activities of the Professional Development Officer from 1978-1979.

Media Production - general & meetings

File contains minutes, annual reports, and correspondence regarding the amalgamation of Media Production Services with the Learning Resource Centre.

MRSSA Exempt Professional Development Committee

File documents professional development funding requests submitted to the MRSSA (Mount Royal Support Staff Association) Exempt Professional Development Committee (MEPDC), of which Dyment was a member and chairman. File contains funding approval letters, drafts of a professional development policy, performance appraisal guidelines for management, committee agendas, minutes and meeting notices, committee member nominations, a ballot form and election results, grievance procedures, a benefits package proposal, and a travel insurance agreement.

Selection of the President

File documents the recommendations made by the MRSSA Exempt Professional Development Committee (MEPDC) during the selection process for a new college president. File contains memos, correspondence to and from the Selection of President Committee, MEPDC impressions of the candidates, a clarification of the interview process, a draft selection timetable, procedural recommendations, a list of major functions of the president, and application selection criteria.

Higher Education Management Institute [H.E.M.I.]

File documents the Higher Education Management Institute (H.E.M.I.) method of employee evaluation. File contains module descriptions, the program structure, an informational paper, training dates, a list of effective management practices, a list of campuses participating in H.E.M.I., and correspondence, notes, and recommendations regarding the H.E.M.I. process.

Program evaluation

File contains course evaluation guidelines, policies and procedures, correspondence, a draft copy of the entering student questionnaire, and a sample evaluation plan.

Budget advisory committee

File documents Dyment's membership in the Budget Advisory Committee. File includes correspondence, agendas, minutes, budget observations and preparations, and membership appointments.

Bulletins

File contains correspondence, news bulletins from the Economic Policy Committee, the Mount Royal Faculty Association, the Mount Royal Support Staff Association, and the Alberta Association of College Faculties, an invitation to the opening of the Arts Building, and an annual report.

College organizational review committee

File documents the responses collected by the Organizational Review Committee which Dyment was a member of. File contains a proposal by President Baker, organizational charts, correspondence, comments, recommendations, and submissions to the committee from various departments, the faculty association, and individual faculty/staff.

Heritage library grant

File documents efforts to increase the library collection with grant funds while managing space constraints. File includes projected collection numbers, a report regarding the impact of the Heritage Library Grant, correspondence with the Academic Council, requests to expand library facilities, procedures for weeding the collection, and Academic Council minutes.

Human resources - media production services

File documents salary negotiations and position vacancies in the Media Production section of the Learning Resource Centre. File contains memos, salary survey results, position postings, position descriptions, and position and salary re-classifications.

Organizational structure - Academic Affairs

File documents discussions and issues that arose out of the organizational review and restructuring of the Division of Academic Affairs. File contains correspondence, a report from President Baker, an agenda, organizational charts, administrative policy recommendations, course and program alignments, a review of the committee structure, and a draft package for re-creating the Department of Information Services.

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