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Alan Dyment fonds English
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Mount Royal College Learning Resource Centre policies

Item is a copy of the the Learning Resources Centre policies on acquisitions, chargebacks, community use of library facilities, copyright, inter-library loan, library media and resource islands, loan periods, online searching, photocopying, smoking, eating, drinking, staff, and withdrawal of library materials.

Alan Dyment fonds

  • CA MRUASC F0033
  • Fonds
  • 1966-1989

Fonds reflects Dyment's career as the Director of the Learning Resource Centre, Dean of Academic Services, and his roles on various committees and advisory groups within the Division of Academic Affairs. The fonds in arranged in seven series: Learning Resource Centre, Academic Council and Board of Governors, Faculty and staff, Division of Academic Affairs, College planning and development, Program development and maintenance, and Recruitment, admission, and convocation. Fonds contains, correspondence, memorandums, reports, proposals, organizational charts, minutes, and newsletters.

Alan Dyment

College budget

File contains correspondence, a bound copy of the 1981-82 operating budget, statements of revenues and expenditures, annual notifications of grant funding from the provincial government, a review of computer related budget requests, furniture and equipment requests by division, financial and budget reports, sub codes for expenses, office furnishing recommendations, and an equity study of the distribution of operating grants.

Student services

File contains the master copy of a students needs survey and minutes.

Student advising

File contains correspondence, advising procedures, advisory responsibilities, a draft committee report, advising recommendations and responses, and draft reports on advising and entrance testing.

Learning Skills Centre

File contains correspondence, a progress report, a workload and staffing summary, a committee report, and a summary of a review of the Learning Resource Skills Centre.

Correspondence from other colleges

File contains procedures, handbooks, and charts prepared by other colleges for their institutions, questionnaires, a newspaper clipping and correspondence.

College organizational review committee

File documents the responses collected by the Organizational Review Committee which Dyment was a member of. File contains a proposal by President Baker, organizational charts, correspondence, comments, recommendations, and submissions to the committee from various departments, the faculty association, and individual faculty/staff.

Faculty awards

File contains excerpts from a Board of Governors meeting, criteria for the Distinguished Faculty Awards, and Screening Committee and award recipient nominations.

Student scholarships

File contains correspondence regarding the granting and distribution of Louise McKinney Scholarships, scholarship guidelines, and the policy for athletic scholarships and grant-in-aid.

Bulletins

File contains correspondence, news bulletins from the Economic Policy Committee, the Mount Royal Faculty Association, the Mount Royal Support Staff Association, and the Alberta Association of College Faculties, an invitation to the opening of the Arts Building, and an annual report.

President's Advisory Group budget meeting

File documents the President's Advisory Group's (PAG) process for preparing the 1982-1983 budget. File contains memos, minutes, summaries of furniture and equipment requests, proposed building alterations and renovations and estimated costs, a report of capital budget requests by faculties and earlier drafts, a chart of sessional instructor's hours, requests for the addition/deletion of faculty/staff positions, and lists of division priorities and indispensable expenses.

Advising

File contains correspondence, lists of academic advisers by faculty, the mandate of the Advising Committee, and a review of the advising system with annotation.

Budget advisory committee

File documents Dyment's membership in the Budget Advisory Committee. File includes correspondence, agendas, minutes, budget observations and preparations, and membership appointments.

Educational Development Services

File contains a statistical records on counseling services, and memos announcing the department name change to Educational Development Services and a position vacancy.

Enrollment stats

File contains ten presentation charts/graphs depicting enrollment statistics.

Correspondence

File contains correspondence regarding the President's honour roll, tuition and student fees, the proposed academic schedule, the final examination policy, and reviews conducted by the Marks Review Committee.

The student flow model

Item is a report on issues and recommendations for improving the student flow model presented by the Task Force on Student Flow Model.

Enrollment statistics

File contains correspondence and reports on the number of applications received and full time enrollments numbers prepared by the Office of the Registrar.

Entering student study

File contains correspondence and three reports on new students entering Mount Royal between 1981-1984 produced by the Office of Institutional Analysis and Planning.

Recruitment and advertising

File contains correspondence, a schedule for a high school information session, a proposed advertising program, and recommendations for advertising low enrollment programs.

Convocation

File contains correspondence, convocation procedures, and a timeline for the 1982 graduation ceremony.

Admission requirements

File contains correspondence, proposed changes to the English Language Proficiency Policy, a copy of the General Education Development (GED) test, an agenda and minutes, a draft report on entrance testing, and information on screening and selection criteria by program.

Transfer credits

File contains correspondence, recommendations, and a set of guidelines for transfer credits.

Academic disqualification

File contains correspondence, draft form letters from the Registrar Office, and policy recommendations.

Recruitment, admission, and convocation

Series documents enrollment trends and student recruitment efforts. Series contains correspondence, enrollment statistics from the Registrar's Office, a marketing plan, a convocation schedule, admission requirements, reports, and the results of a study on the student experience.

Program development - correspondence

File contains internal college correspondence as well as correspondence from a law firm, the provincial government, and the Alberta Medical Association. File also contains an agreement, funding guidelines and procedures for community consortia, a newspaper clipping, and a research proposal.

New program information

File contains correspondence, a list of prioritized new programs, internal status reports on new program development, and new course submissions.

Letters of intent

File contains letters of intent for developing new programs and responses from the Program Services Division of the Department of Advanced Education and Manpower.

Graduates' labour market experiences

File contains two reports prepared by the Office of Institutional Analysis, documenting graduate experiences in the labour market nine months after the completion of their training.

Program expansion information

File contains correspondence, a report on Mount Royal's program expansions for 1982-83, and a supplemental program expansion report based on Fall 1982 enrollment information.

Status reports

File contains two status reports, created by the Program Services Division of Alberta Advanced Education and Manpower, on new programs.

Program submissions, deletions, and changes

File contains correspondence, course descriptions, and forms submitted to the Curriculum/Program Committee for new program submissions, minor changes to existing programs, and program deletions.

Computers and informatics [sic] programs

File documents the creation of two new programs in informatics and computer science. File contains agendas, minutes, correspondence, course submission forms, a committee final report, a report on computers and informatics and appendices, a report on the labour market outlook for computer-related programs, comments and responses to reports, and draft course outlines and objectives.

Continuing education

File contains correspondence, a handbook of criteria and procedures for continuing education programs, issues in continuing education and recommendations, minutes, a list of full-time faculty, and organizational charts.

Program evaluation

File contains course evaluation guidelines, policies and procedures, correspondence, a draft copy of the entering student questionnaire, and a sample evaluation plan.

Practicums

File contains correspondence, a questionnaire, lists of practicum placement locations, and the objectives and structures of practicum placements for different programs.

Course duplication

File contains correspondence, a report on the issue of course duplication, and lists of courses with possible duplicated content.

Credit courses at the Professional Management Centre

File documents a short term credit course taught by Mount Royal for the Appraisal Institute of Canada Business Law and Economics Courses in the downtown Professional Management Centre. File contains correspondence, program set up information, registration procedures, a rental invoice, a budget transfer form, minutes, student names and addresses, and a final exam.

Dr. D Berghofer correspondence - Department Advanced Education

File contains correspondence between Mount Royal College and Dr. D.E. Berghofer, Assistant Deputy Minister, Program Services Division, Department of Advanced Education & Manpower, regarding new program development and program expansions. File also contains internal memos, draft versions of letters of intent, and program budgeting information.

Program development and maintenance

Series documents the process of planning, developing, implementing, and evaluating new programs and courses at Mount Royal College. Series contains correspondence, letters of intent, program budget information, lists of practicum placements, reports, course evaluation guidelines, procedures, minutes, program change forms, and status reports.

Strategic plan for computing

Item is a report by the Computer Advisory Committee focusing on future goals, objectives and implementation plans related to computing and technology.

Campus expansions and renovations

File contains correspondence, activity schedules, notes and flow charts for the Phase II planing process, renovations costs, progress updates, and maps.

Community colleges

File contains a blank copy of the Community College Goals Inventory for Canadian Colleges and a newsletter on the national indicators for community colleges.

Campus development plan

File contains a diagram of the Mount Royal College planning cycle, a copy of the Campus Development Plan and associated notes, agendas, minutes, an appendix of planning and development documents, a proposal, and a report on campus development issues.

Reports and policies

File contains a pamphlet from the Professional Standards Committee, the academic policies and procedures of Mount Royal College, a planning and development report, a communications systems report, a President's newsletter, a Computer Services news bulletin, and a report from the Task Force on Future Directions.

Office of the President

File contains a bound copy of Mount Royal's institutional development plan for 1986-87-1989-90 and a summary of the report.

Towards 72

Item is a report, prepared by the Research and Development Office, with guidelines for instructors on developing their courses for implementation at the Lincoln Park Campus.

College planning and development

Series contains records related to the planning and future development of Mount Royal College. Series contains correspondence, reports, educational development plans and research, policies, committee minutes and reports, and renovation and expansion updates.

Deans' Council

File documents the activities of members of the Deans' Council, later known as the Council of Academic Affairs. File contains agendas, minutes, reports, correspondence, distribution list updates, a questionnaire from the Task Force on Future Directions, enrollment statistics, budget updates, and budget submissions by department.

Academic Affairs budget

File contains budget adjustments, capital inventories by department, furnishing and equipment budget breakdowns by department, and a summary of the operating budget for 1982-1983.

Faculty of Student Services

File contains Faculty of Student Services minutes, a newsletter, a distribution list for agendas and minutes, a copy of the faculty rationale, and a functions matrix.

Organizational structure - Academic Affairs

File documents discussions and issues that arose out of the organizational review and restructuring of the Division of Academic Affairs. File contains correspondence, a report from President Baker, an agenda, organizational charts, administrative policy recommendations, course and program alignments, a review of the committee structure, and a draft package for re-creating the Department of Information Services.

Office of the President

File contains President's Council minutes, committee minutes, a policy on college hours of operation, notice of the college's 75th anniversary celebrations, and a newsletter originating out of the President's Office.

Academic Affairs correspondence

File documents correspondence from and to the Vice-President of Academic Affairs, division chairmen and department heads. File contains an inventory of services for special interest groups, a blank faculty survey on college research, agenda and minutes, a checklist of division issues and problems, a weekly appointment schedule, a breakdown of the college's revenue and expenditures, a proposed marketing strategy for Academic Affairs, college mission statement, future goals of Academic Affairs, and a review of the relationship between Mount Royal College and the Department of Advanced Education and Manpower of the Province of Alberta.

Humanities research

File documents a study conducted on the humanities courses offered in Alberta technical/vocational programs by a researcher from the Department of Advanced Education and Manpower of the Province of Alberta. File contains correspondence, internal memos, and a copy of the study report.

Committees

File contains the annual report of the Instructional Development Committee, correspondence on the proposed committee structures for different faculties, committee guidelines and procedures, and descriptions of different committees.

Paranormal fees

File contains correspondence regarding college services that include extra service fees.

Policies, procedures, and guidelines

File documents policies and procedures of the Division of Academic Affairs. File contains correspondence, a proposed final examination policy, a policy for issuing college business cards, procedures for visiting foreign academics, a public relations policy, timetabling guidelines, and ancillary fundraising policy.

Feb fest 1986

File contains minutes of the Feb Fest committee, an events agenda, and a progress report for planning Mount Royal's 75th anniversary.

Vice-President's Advisory Group

File contains agenda, minutes, correspondence, a list of priorities, a timeline for appraising the performance of the Vice-President and Deans, copied pages from an issue of "The Chronicle of Higher Education", records submitted for group review and discussion, and summaries of the actions assigned to members.

Draft academic plan

File contains the first draft of the Division of Academic Affairs' academic plan for 1982-1985, a list of suggested report topics/headings, and correspondence.

Acting Vice-President Academic : documents for review

File documents the duties performed by Dyment in his capacity as the acting Vice-President, Academic. File contains correspondence, reports, process and policy changes, revenue and expenditure statements, performance evaluation guidelines, faculty and chair appointments, divisional faculty priorities, administrative policies, Registrar reports, committee motions, and conference information.

Division of Academic Affairs

Series contains records of the Division of Academic Affairs received by Dyment for review and some records received during Dyment's time as the Acting Vice-President of Academic Affairs. Series contains correspondence, reports, minutes, agendas, policies, procedures, memos about budget planning, organizational charts, and updates from departments heads and deans.

All staff/faculty memos

File contains internal memos that were sent to all Mount Royal staff and faculty. The content of the memos primarily deal with job postings and staff/faculty appointments.

Office services

File contains memos regarding changes to the services of Word Processing/Office Services and the appointment of a new supervisor.

President's office

File documents correspondence from the President's office. File contains information on topics such as new and interim appointments, committee formations and appointments, policies and procedures, and report summaries.

Retirement parties

File contains programs and planning information for two retirement parties honouring Emma Gancheff, Laurel Kernick, Pearl Propp, Leona Paterson, Mary Prossak, Max Rae, and Jack Yates.

Resource bank

Item is a list of professional development workshops offered by different colleges. List was compiled by the Mount Royal Instructional Development Committee and Consultative Resources Sub-Committee.

Management training

File contains pamphlets on leader effectiveness training, a conference worksheet with notes, a notebook from a management seminar, and an advertisement for Mount Royal's summer business program.

Contact lists

File contains a list of instructors' home addresses by department and a list of counselors available for arts, science and career advising.

Workload

File documents discussions and changes regarding faculty and instructor workloads. File contains statistics, charts, graphs, tables and reports on workload levels, lists of instructor and librarian responsibilities, proposed changes to an agreement between faculty and the Broad of Governors, a summary of academic collective agreements, and correspondence.

Management positions

File contains correspondence, release times for chairmen and coordinators, recommendations for classifying management positions, an agenda, minutes, evaluations of chairmen, information on management group benefits, remuneration for coordinators, management appointment procedures, job descriptions, and lengths of terms for deans, administrative officers, and chairpersons.

Workload review

File contains correspondence, workload review procedures, draft procedures, and reports on instructor teaching loads prepared by the Office of Institutional Analysis and Planning.

Performance evaluation

File contains a request for a job evaluation, notes on appraising the performance of management personnel, appraisal guidelines, and an instructor evaluation form.

Tenure

File contains applications for tenure, letters of support and tenure recommendation, correspondence from the Professional Standards Committee, and forms supporting the post-tenure evaluation system.

Higher Education Management Institute [H.E.M.I.]

File documents the Higher Education Management Institute (H.E.M.I.) method of employee evaluation. File contains module descriptions, the program structure, an informational paper, training dates, a list of effective management practices, a list of campuses participating in H.E.M.I., and correspondence, notes, and recommendations regarding the H.E.M.I. process.

Human Resources weekly vacancies report

File contains reports, created by the Human Resource department, listing the job title, classification, department, pay range, previous incumbent, and vacancy date for all college vacancies.

Personnel changes

File contains new faculty orientation schedules, a summary of personnel changes, commencements and terminations, a rational report for hiring new faculty, job descriptions, new appointment notifications, hiring guidelines, lists of faculty members by department, blank hiring forms, and correspondence.

Contract negotiations

File contains correspondence regarding group dental insurance for college employees, and summaries and recommendations concerning contract negotiations with faculty and support staff.

Faculty professional development

File contains correspondence on faculty professional development opportunities, funding guidelines, budget and screening information, and procedures for on campus conference organization.

Staff professional development

File contains correspondence, a bound copy of a presentation presented at a workshop, a list of staff workshops available for 1981, notices for staff development days, a newsletter from the Support Staff Association, funding guidelines for support staff professional development, and a blank funding application form.

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