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Archival description
Alan Dyment fonds
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Academic Council and Board of Governors

Series consists of Board of Governor and Academic Council records that were provided to Dyment for review. Series contains agendas, minutes, correspondence, proposals, and agreements.

Alan Dyment fonds

  • CA MRUASC F0033
  • Fonds
  • 1966-1989

Fonds reflects Dyment's career as the Director of the Learning Resource Centre, Dean of Academic Services, and his roles on various committees and advisory groups within the Division of Academic Affairs. The fonds in arranged in seven series: Learning Resource Centre, Academic Council and Board of Governors, Faculty and staff, Division of Academic Affairs, College planning and development, Program development and maintenance, and Recruitment, admission, and convocation. Fonds contains, correspondence, memorandums, reports, proposals, organizational charts, minutes, and newsletters.

Alan Dyment

Board of Governors

File contains information on the Board of Governors committee structure and standing committees, agreements with the faculty and support staff associations, proposed contract amendments, a comparative summary of collective agreements in Alberta's colleges, a commercial insurance policy, a list of meeting dates for the Board of Governors and Academic Council, agendas, a President's report, and record of motions approved by the Board of Governors and Academic Council.

Academic Council minutes and correspondence

File contains agendas, minutes, correspondence, a distribution list of Academic Council members, retreat information, a diagram of the structure of the Academic Council and standing committees, and a draft report of issues affecting the library.

Educational Development Services

File contains a statistical records on counseling services, and memos announcing the department name change to Educational Development Services and a position vacancy.

Faculty and Staff

Series contains records provided to Dyment for review and in response to staff and faculty work experiences. Series contains professional development opportunities and requests, job descriptions, position postings and new employee announcements, tenure recommendations, analysis of instructor workloads, contract negotiations, reports, employee evaluation criteria, and correspondence.

College planning and development

Series contains records related to the planning and future development of Mount Royal College. Series contains correspondence, reports, educational development plans and research, policies, committee minutes and reports, and renovation and expansion updates.

All staff/faculty memos

File contains internal memos that were sent to all Mount Royal staff and faculty. The content of the memos primarily deal with job postings and staff/faculty appointments.

Towards 72

Item is a report, prepared by the Research and Development Office, with guidelines for instructors on developing their courses for implementation at the Lincoln Park Campus.

Staff professional development

File contains correspondence, a bound copy of a presentation presented at a workshop, a list of staff workshops available for 1981, notices for staff development days, a newsletter from the Support Staff Association, funding guidelines for support staff professional development, and a blank funding application form.

Tenure

File contains applications for tenure, letters of support and tenure recommendation, correspondence from the Professional Standards Committee, and forms supporting the post-tenure evaluation system.

Learning Resource Centre

Series documents the services, activities, and structure of the Learning Resource Centre under the directorship of Dyment. Series contains correspondence, reports, minutes, agendas, policies, newsletters, project proposals, and job postings and descriptions.

Library orientation film

File documents the process of creating an orientation film for the Learning Resource Centre. File contains correspondence, draft copies of the script, dialogue tracks, lists of shots and cuts, a request for a critique of the film, and a project proposal.

Academic Affairs correspondence

File documents correspondence from and to the Vice-President of Academic Affairs, division chairmen and department heads. File contains an inventory of services for special interest groups, a blank faculty survey on college research, agenda and minutes, a checklist of division issues and problems, a weekly appointment schedule, a breakdown of the college's revenue and expenditures, a proposed marketing strategy for Academic Affairs, college mission statement, future goals of Academic Affairs, and a review of the relationship between Mount Royal College and the Department of Advanced Education and Manpower of the Province of Alberta.

Librarian meetings

File contains correspondence, agendas, and minutes from librarian meetings.

Division of Academic Affairs

Series contains records of the Division of Academic Affairs received by Dyment for review and some records received during Dyment's time as the Acting Vice-President of Academic Affairs. Series contains correspondence, reports, minutes, agendas, policies, procedures, memos about budget planning, organizational charts, and updates from departments heads and deans.

Campus development plan

File contains a diagram of the Mount Royal College planning cycle, a copy of the Campus Development Plan and associated notes, agendas, minutes, an appendix of planning and development documents, a proposal, and a report on campus development issues.

Management training

File contains pamphlets on leader effectiveness training, a conference worksheet with notes, a notebook from a management seminar, and an advertisement for Mount Royal's summer business program.

President's office

File documents correspondence from the President's office. File contains information on topics such as new and interim appointments, committee formations and appointments, policies and procedures, and report summaries.

Media services

File contains minutes of the Media Evaluation Committee, a position paper on media services, questionnaires and results, a list and description of Media Services functions, and notes.

Organizational review

File documents the Learning Resource Centre's response and comments on a proposed reorganization in the Division of Academic Affairs. File contains memos, a reorganization working paper, a summary of points raised by library and media services personnel, and organizational charts.

Committees

File contains the annual report of the Instructional Development Committee, correspondence on the proposed committee structures for different faculties, committee guidelines and procedures, and descriptions of different committees.

Faculty professional development

File contains correspondence on faculty professional development opportunities, funding guidelines, budget and screening information, and procedures for on campus conference organization.

Acting Vice-President Academic : documents for review

File documents the duties performed by Dyment in his capacity as the acting Vice-President, Academic. File contains correspondence, reports, process and policy changes, revenue and expenditure statements, performance evaluation guidelines, faculty and chair appointments, divisional faculty priorities, administrative policies, Registrar reports, committee motions, and conference information.

Program development and maintenance

Series documents the process of planning, developing, implementing, and evaluating new programs and courses at Mount Royal College. Series contains correspondence, letters of intent, program budget information, lists of practicum placements, reports, course evaluation guidelines, procedures, minutes, program change forms, and status reports.

Library correspondence

File contains correspondence regarding the administration of the Learning Resource Centre. Topics include community coordination, college administration, library subscriptions and collection development, committee structures, and off-campus students.

Practicums

File contains correspondence, a questionnaire, lists of practicum placement locations, and the objectives and structures of practicum placements for different programs.

Retirement parties

File contains programs and planning information for two retirement parties honouring Emma Gancheff, Laurel Kernick, Pearl Propp, Leona Paterson, Mary Prossak, Max Rae, and Jack Yates.

Academic Council minutes and submissions

File documents the activities, recommendations, and decisions of the Academic Council. File contains agenda, minutes, correspondence, reports and minutes from committees reporting to the Academic Council, and Board of Governors minutes.

Computers and informatics [sic] programs

File documents the creation of two new programs in informatics and computer science. File contains agendas, minutes, correspondence, course submission forms, a committee final report, a report on computers and informatics and appendices, a report on the labour market outlook for computer-related programs, comments and responses to reports, and draft course outlines and objectives.

Vice-President's Advisory Group

File contains agenda, minutes, correspondence, a list of priorities, a timeline for appraising the performance of the Vice-President and Deans, copied pages from an issue of "The Chronicle of Higher Education", records submitted for group review and discussion, and summaries of the actions assigned to members.

Continuing education

File contains correspondence, a handbook of criteria and procedures for continuing education programs, issues in continuing education and recommendations, minutes, a list of full-time faculty, and organizational charts.

Resource Island

File contains correspondence regarding the opening of a new resource island in the Learning Resource Centre.

Workload

File documents discussions and changes regarding faculty and instructor workloads. File contains statistics, charts, graphs, tables and reports on workload levels, lists of instructor and librarian responsibilities, proposed changes to an agreement between faculty and the Broad of Governors, a summary of academic collective agreements, and correspondence.

Contract negotiations

File contains correspondence regarding group dental insurance for college employees, and summaries and recommendations concerning contract negotiations with faculty and support staff.

Campus expansions and renovations

File contains correspondence, activity schedules, notes and flow charts for the Phase II planing process, renovations costs, progress updates, and maps.

Media Services reorganization

File documents the reorganization of the Media Services Department and the transfer of Media Service functions to the Learning Resource Centre. File contains correspondence, staffing proposals, suggested policy additions, job description updates, and a visual and audio script for producing a sessional instructor orientation video.

Professional Development Officer

File contains correspondence, an evaluation of the position of Professional Development Officer, and a bound review of the activities of the Professional Development Officer from 1978-1979.

Electronic communications systems

File contains minutes, correspondence regarding computer terminal maintenance, notes on employment issues in Media Technical Services, and a job posting.

Program evaluation

File contains course evaluation guidelines, policies and procedures, correspondence, a draft copy of the entering student questionnaire, and a sample evaluation plan.

MRSSA Exempt Professional Development Committee

File documents professional development funding requests submitted to the MRSSA (Mount Royal Support Staff Association) Exempt Professional Development Committee (MEPDC), of which Dyment was a member and chairman. File contains funding approval letters, drafts of a professional development policy, performance appraisal guidelines for management, committee agendas, minutes and meeting notices, committee member nominations, a ballot form and election results, grievance procedures, a benefits package proposal, and a travel insurance agreement.

Selection of the President

File documents the recommendations made by the MRSSA Exempt Professional Development Committee (MEPDC) during the selection process for a new college president. File contains memos, correspondence to and from the Selection of President Committee, MEPDC impressions of the candidates, a clarification of the interview process, a draft selection timetable, procedural recommendations, a list of major functions of the president, and application selection criteria.

Higher Education Management Institute [H.E.M.I.]

File documents the Higher Education Management Institute (H.E.M.I.) method of employee evaluation. File contains module descriptions, the program structure, an informational paper, training dates, a list of effective management practices, a list of campuses participating in H.E.M.I., and correspondence, notes, and recommendations regarding the H.E.M.I. process.

Media Production - general & meetings

File contains minutes, annual reports, and correspondence regarding the amalgamation of Media Production Services with the Learning Resource Centre.

Budget advisory committee

File documents Dyment's membership in the Budget Advisory Committee. File includes correspondence, agendas, minutes, budget observations and preparations, and membership appointments.

College organizational review committee

File documents the responses collected by the Organizational Review Committee which Dyment was a member of. File contains a proposal by President Baker, organizational charts, correspondence, comments, recommendations, and submissions to the committee from various departments, the faculty association, and individual faculty/staff.

Bulletins

File contains correspondence, news bulletins from the Economic Policy Committee, the Mount Royal Faculty Association, the Mount Royal Support Staff Association, and the Alberta Association of College Faculties, an invitation to the opening of the Arts Building, and an annual report.

Heritage library grant

File documents efforts to increase the library collection with grant funds while managing space constraints. File includes projected collection numbers, a report regarding the impact of the Heritage Library Grant, correspondence with the Academic Council, requests to expand library facilities, procedures for weeding the collection, and Academic Council minutes.

Organizational structure - Academic Affairs

File documents discussions and issues that arose out of the organizational review and restructuring of the Division of Academic Affairs. File contains correspondence, a report from President Baker, an agenda, organizational charts, administrative policy recommendations, course and program alignments, a review of the committee structure, and a draft package for re-creating the Department of Information Services.

Deans' Council

File documents the activities of members of the Deans' Council, later known as the Council of Academic Affairs. File contains agendas, minutes, reports, correspondence, distribution list updates, a questionnaire from the Task Force on Future Directions, enrollment statistics, budget updates, and budget submissions by department.

Resource bank

Item is a list of professional development workshops offered by different colleges. List was compiled by the Mount Royal Instructional Development Committee and Consultative Resources Sub-Committee.

Reports and policies

File contains a pamphlet from the Professional Standards Committee, the academic policies and procedures of Mount Royal College, a planning and development report, a communications systems report, a President's newsletter, a Computer Services news bulletin, and a report from the Task Force on Future Directions.

College budget

File contains correspondence, a bound copy of the 1981-82 operating budget, statements of revenues and expenditures, annual notifications of grant funding from the provincial government, a review of computer related budget requests, furniture and equipment requests by division, financial and budget reports, sub codes for expenses, office furnishing recommendations, and an equity study of the distribution of operating grants.

Human resources - media production services

File documents salary negotiations and position vacancies in the Media Production section of the Learning Resource Centre. File contains memos, salary survey results, position postings, position descriptions, and position and salary re-classifications.

Credit courses at the Professional Management Centre

File documents a short term credit course taught by Mount Royal for the Appraisal Institute of Canada Business Law and Economics Courses in the downtown Professional Management Centre. File contains correspondence, program set up information, registration procedures, a rental invoice, a budget transfer form, minutes, student names and addresses, and a final exam.

Status reports

File contains two status reports, created by the Program Services Division of Alberta Advanced Education and Manpower, on new programs.

Admission requirements

File contains correspondence, proposed changes to the English Language Proficiency Policy, a copy of the General Education Development (GED) test, an agenda and minutes, a draft report on entrance testing, and information on screening and selection criteria by program.

Suzuki piano instruction video

File documents the process of approving and creating an instruction video for the piano using the Suzuki method. File contains correspondence, draft and final copies of the contract between Mount Royal College and conservatory faculty member Brenda Harvey, Harvey's resume, the production proposal, and the licence to use copyrighted Suzuki materials.

Recruitment, admission, and convocation

Series documents enrollment trends and student recruitment efforts. Series contains correspondence, enrollment statistics from the Registrar's Office, a marketing plan, a convocation schedule, admission requirements, reports, and the results of a study on the student experience.

Policies, procedures, and guidelines

File documents policies and procedures of the Division of Academic Affairs. File contains correspondence, a proposed final examination policy, a policy for issuing college business cards, procedures for visiting foreign academics, a public relations policy, timetabling guidelines, and ancillary fundraising policy.

Paranormal fees

File contains correspondence regarding college services that include extra service fees.

Humanities research

File documents a study conducted on the humanities courses offered in Alberta technical/vocational programs by a researcher from the Department of Advanced Education and Manpower of the Province of Alberta. File contains correspondence, internal memos, and a copy of the study report.

Program development - correspondence

File contains internal college correspondence as well as correspondence from a law firm, the provincial government, and the Alberta Medical Association. File also contains an agreement, funding guidelines and procedures for community consortia, a newspaper clipping, and a research proposal.

Transfer credits

File contains correspondence, recommendations, and a set of guidelines for transfer credits.

Enrollment statistics

File contains correspondence and reports on the number of applications received and full time enrollments numbers prepared by the Office of the Registrar.

Correspondence

File contains correspondence regarding the President's honour roll, tuition and student fees, the proposed academic schedule, the final examination policy, and reviews conducted by the Marks Review Committee.

Human Resources weekly vacancies report

File contains reports, created by the Human Resource department, listing the job title, classification, department, pay range, previous incumbent, and vacancy date for all college vacancies.

Performance evaluation

File contains a request for a job evaluation, notes on appraising the performance of management personnel, appraisal guidelines, and an instructor evaluation form.

Faculty awards

File contains excerpts from a Board of Governors meeting, criteria for the Distinguished Faculty Awards, and Screening Committee and award recipient nominations.

Student services

File contains the master copy of a students needs survey and minutes.

Librarians : meetings 1981/82

File contains agendas, minutes, and correspondence related to monthly Librarian meetings, a draft operating budget, and a copy of the Amusement Act.

Dr. D Berghofer correspondence - Department Advanced Education

File contains correspondence between Mount Royal College and Dr. D.E. Berghofer, Assistant Deputy Minister, Program Services Division, Department of Advanced Education & Manpower, regarding new program development and program expansions. File also contains internal memos, draft versions of letters of intent, and program budgeting information.

Workload review

File contains correspondence, workload review procedures, draft procedures, and reports on instructor teaching loads prepared by the Office of Institutional Analysis and Planning.

Management positions

File contains correspondence, release times for chairmen and coordinators, recommendations for classifying management positions, an agenda, minutes, evaluations of chairmen, information on management group benefits, remuneration for coordinators, management appointment procedures, job descriptions, and lengths of terms for deans, administrative officers, and chairpersons.

Community colleges

File contains a blank copy of the Community College Goals Inventory for Canadian Colleges and a newsletter on the national indicators for community colleges.

Five year plan 1982-1986

Item is a report on the Learning Resource Centre's goals and objectives for the 1982-1986 period.

Task Force on Future Directions

File documents the Learning Resource Centre's response to information provided by the Task Force on Future Directions. File contains general information and working papers from the task force, correspondence, and Learning Resource Centre comments.

Student scholarships

File contains correspondence regarding the granting and distribution of Louise McKinney Scholarships, scholarship guidelines, and the policy for athletic scholarships and grant-in-aid.

Learning Skills Centre

File contains correspondence, a progress report, a workload and staffing summary, a committee report, and a summary of a review of the Learning Resource Skills Centre.

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